How to follow up quotes that never got a reply with AI
Stop losing jobs to silence: get a friendly, personal follow-up drafted for every quote that's gone quiet.
- ⏱ Time30 minutes to set up
- 💰 CostFree to start
- 🎯 DifficultyEasy
- 👤 ForSmall business
Steps
Keep a simple table of quotes sent: customer, job, amount, date sent and whether they replied.
Tool: Notion AI
Each week, paste in the quotes with no answer after five days and ask for personal follow-ups.
Tool: ChatGPT
Try this prompt:Write a short, friendly follow-up for each of these quotes. Mention the specific job, offer to answer questions or adjust the scope, and don't pressure them. Under 80 words each.
For a second follow-up, offer something useful instead of just checking in.
Tool: Claude
Try this prompt:This customer hasn't replied to my quote or first follow-up. Write a last, low-pressure message that gives one helpful tip about their job and says I'll close the quote in a week unless they want it.
Add a reminder task so no quote goes past two weeks without a decision.
Tool: Todoist
Tools used
ChatGPT
The default all-rounder: chat, images, files and code in one app. Best first assistant for most beginners.
Free to start, paid plans
Claude
Anthropic's assistant for writing, analysis and code, now with decks, spreadsheets and scheduled tasks. A top pick for long documents and careful reasoning.
Pricing not verified
Todoist
Popular to-do list and task manager, now with AI tools and agents to break down and plan tasks.
Free plan, paid plans
Notion AI
Search, write and analyze inside your Notion workspace. Best if your notes and docs already live in Notion.
Pricing not verified
Learn how
New to AI tools? Start with our beginner guides.
Questions
How many follow-ups is too many?
Two is usually enough. After that, close the quote politely so the door stays open.
Should these go out automatically?
Start by sending them yourself. Once you trust the tone, you can automate the first reminder and keep the last one personal.
More things AI can help with
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